Office 97 Tips

Replace And Count

Here's a little Word trick you might find useful. If your document consists of a bunch of different topic headings that all have the same style, you can count the number of topics in a document by simply counting the occurrences of the style, provided that style isn't used for anything else.

Choose Edit/Replace. When the Replace dialog box opens, click on More. Now click in the Find What text entry box and then click on Format/Style. Choose the style you want to count.

Next, click in the Replace With text entry box, click on Format, and repeat the above procedure. Click on Replace All and Word will replace the style with itself leaving the document intact. After making all the replacements, Word will report the number of replacements made. This number represents the number of occurrences of that style in the document. Click on Close to do away with the dialog box.


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