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Outlook had been my main mail program up until the last year or so when I switched to Entourage on the Mac. Outlook 2003 is supposed to be a major update to the program, one it has been in the need of for the last couple of years.
Manage and Prioritize Your Communication
Organize information better to help save time and be more productive.
Let Outlook 2003 Do Work for You
Outlook 2003 can help you get the information you need—and block the information you don't need—to stay productive.
Work with Others More Easily
Work together better and help protect against the misuse and unwanted distribution of key company information.
The main look of Outlook 2003 has changed quite a bit, it looks much cleaner than it has been before, will more information available to you in one place. The reading pane (or preview pane as some of you may know it) now defaults to the right hand side of the screen, this means you can now read more of your e-mail that comes as you no longer have to scroll so much, personally I don't make much use of it as I prefer to just open e-mail the old way, but I understand why people like it, and moving it over to the right instead of underneath your inbox works really well, making it much easier to read e-mails.
Organising and filtering mail has become a much easier task with Outlook 2003, and it now allows you to arrange your inbox messages by conversation (threaded) so you can read e-mails that related to a certain topic, this is really good when you want to go back through your e-mail and delete old messages you no longer want hanging around. So another good addition.
Now onto the majorly improved junk mail filter - this works very well, almost as well as the one on Apple's Mail program, right away you have it set up for junk mail removal, this is the limited version which filters out the most easy to find spam and shoves it into an easy to delete junk mail folder, this folder allows you to scan through just incase anything slips through that shouldn't have, although with the low setting used as default I have never had any mistaken spam slip through. There are varying degrees of protection from none, to safe senders list only - which means you will only receive mail from people on your safe senders list.
Next up we have e-mail blocking and image blocking, both of these are excellent additions in my view, especially the image blocking. This prevents spam e-mails of a pornographic nature being read by anyone who shouldn't be looking at them, or by someone who doesn't want to - Outlook prevents the images being download from the internet unless you ask it to, you can also add the name of the sender to either your safe e-mail list or to junk mail so you don't have to receive them again. It works well.
As mentioned earlier, Outlook 2003 helps stop incoming messages containing viruses. You can choose when to load Hypertext Markup Language (HTML) content in an e-mail message and block unsolicited attachments from communicating back to their servers, helping to protect your privacy. Again if you add people to your safe senders list then you can read your attachments without bother.
Another addition to Outlook 2003 is the research task pane. The Research library interface integrates into nearly all of of the Office 2003 Applications, Word 2003, Excel 2003, Outlook 2003, PowerPoint 2003 and Publisher 2003 can all make use of it. The research pane allows users to search reference materials, internet sites, Encarta, thesaurus. But not only can you do that, you can also add your own services to the research pane if you have someone who can develop one for your company.
So say you do a search for "Windows", you can choose to search books, Encarta, msn search etc to get all of the results put into one place, but it gets better. If you have a word in your e-mail that you don't understand or want to know more about - just right click on it and then click on "Look Up" this puts up the Research Panel and it automatically searches the word out for you. It works really well and is an excellent addition to the Office package.
There are a few other additions work mentioning even though they are small little updates like the new pop-up announcements that let you know of new e-mail that has arrived, similar to that of the MSN Messenger pop-ups that inform you of messages and friends coming online. This pop-up lets you read the e-mail or quickly delete it.
The calendar has been improved too thanks to the fact that you can now view multiple calendars next to your own calendar. The calendars scroll together and are colour-coded and labeled to help you quickly compare schedules or schedule meetings. After you open another person's calendar, it is added to the Calendar pane in the Navigation Pane, where you can select the check box next to the person's name to show or hide his or her calendar.
The calendar view has also been improved and you can now view multiple calendars at once. In this view, the TaskPad is hidden (but can be easily shown by clicking TaskPad on the View menu), and the Date Navigator now is displayed in the Navigation Pane. A new indicator make it easy to quickly see the current day and time.
We also have Information Rights Management making its way into Outlook 2003. E-mail messages with restricted permission. Information Rights Management (IRM) in Outlook allows you to create messages with restricted permission to help prevent messages from being forwarded, printed, copied, or edited by unauthorized people. The sender clicks Do Not Forward on the Standard toolbar to restrict permission for the message.
What else is there? Well you can now have a signature per account, so every different e-mail account have use one. You can add photos to all your contacts. There is Tablet PC support. I'm sure there are lots I haven't mentioned too.
There is no doubt in my mind, that out of all of the Office Systems programs, Outlook 2003 has had the most improvement, its finally fast, easy to use and full of features that just about everyone will use.